Veterinary Clinics
Eliminate No-Shows. Automate Patient Records.
Get Your Free Operations AuditThe Problem
These are the operational bottlenecks costing your business real money every week.
28–35% No-Show Rate
More than a quarter of scheduled appointments never happen. Each empty slot costs $150–$300 in lost revenue — and staff still spent time prepping for it.
Paper Charts for 40–60 Animals Daily
Clinics processing 40–60 animals a day on paper charts lose hours to manual data entry, misfiled records, and illegible handwriting.
Missed Follow-Ups Cost $80–$200 Each
Vaccination reminders and post-visit follow-ups fall through the cracks. Each missed follow-up is $80–$200 in lost revenue and a client who may switch clinics.
Manual Lab Result Entry
Lab results arrive by fax or email and get hand-entered into multiple systems. Transcription errors create liability risk and waste technician time.
What We Build
Custom AI automation designed for the way veterinary clinics actually work.
Predictive No-Show Modeling
AI analyzes appointment history, weather, day-of-week, and client patterns to flag high-risk appointments. Targeted SMS reminders go out at 48 hours and 6 hours before the visit.
Automated Vaccination Protocols
The system tracks every patient's vaccination schedule and sends reminders automatically — no staff involvement. Overdue patients get escalating outreach.
OCR Lab Result Integration
Incoming lab results are scanned, parsed, and filed into the correct patient record automatically. Abnormal values get flagged for immediate vet review.
Smart Appointment Backfill
When the AI predicts a likely no-show, it automatically offers the slot to waitlisted clients. Capacity utilization jumps from 65–70% to 85–90%.
A Week in the Life: Before & After
Before: Manual Operations
- Monday: 6 no-shows. Staff spent 45 minutes rescheduling by phone.
- Tuesday: Lab results faxed in — hand-entered into 3 different systems.
- Wednesday: Missed a vaccination follow-up. Client switched clinics.
- Thursday: End-of-day reconciliation took 90 minutes. Off by $340.
- Friday: Receptionist spent 2 hours confirming Monday appointments by phone.
After: AI-Automated
- Monday: 1 no-show. AI predicted 4 high-risk slots and sent targeted reminders.
- Tuesday: Lab results auto-parsed, filed, and flagged for vet review.
- Wednesday: AI sent vaccination reminder 2 weeks ago. Appointment already booked.
- Thursday: Reconciliation auto-completed in seconds. Discrepancy flagged instantly.
- Friday: All confirmations sent automatically at 48h and 6h. Staff focused on patients.
Typical Time to Measurable ROI
3–4 weeks
Based on real-world deployments for veterinary clinics in the Red River Valley.
Ready to Automate Your Veterinary Clinics?
We'll audit your operations, show you exactly what can be automated, and give you real ROI numbers — before you commit a dollar.
Book a Free Operations AuditOr call (701) 642-0010